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Conditions of use

TERMS AND CONDITIONS

1. Scope of the Service

ArtCheck provides documentary provenance verification services for works of art and cultural property.
All services are provided by: ArtCheck di Luca Sasdelli Registered in Spain – NIF: Y9200895N
The service consists of consulting public databases, institutional archives, and official sources accessible at the date of analysis, and issuing a Provenance Verification Report reflecting the documentary findings available at that time.

2. Nature of the Service

The Provenance Verification Report:
• does not constitute a certificate of authenticity
• does not attest legal title
• does not represent an export license
• does not authorize commercialization
• does not replace legal, tax, customs, or regulatory compliance verification
The service is strictly informational and documentary in nature. ArtCheck is a private verification service and does not exercise investigative, regulatory, or public authority functions.

Information Provided by the Client

The client undertakes to provide accurate and complete information, including:
• description of the artwork
• images
• dimensions
• identifying numbers
• provenance documentation
• any relevant supporting material
Where information is incomplete or insufficient, ArtCheck may suspend or terminate the request without refund.

4. Commencement and Performance

The service shall commence only after:
• acceptance of the quotation
• advance payment of the agreed fee
Completion times depend on case complexity and availability of sources. The outcome is communicated exclusively through issuance of the Provenance Verification Report.

5. Specialist or Extended Services

If elements arise requiring additional research, legal review, or specialist assessment, such services maybe offered under a separate written agreement and fee arrangement.

6. Limitations of Sources

Results reflect only the information available in the consulted sources at the date of analysis.
Not all losses, thefts, or claims are reported or recorded. The absence of records does not constitute proof of lawful provenance.
ArtCheck shall not be responsible for omissions, inaccuracies, delays, database errors, or subsequent updates made by third-party sources.

7. Fees

Fees are agreed prior to commencement and must be paid in advance.
Any additional services require separate approval and fee agreement. All applicable taxes, duties, or transaction charges are borne by the client.

8. Confidentiality

Information received from the client is treated as confidential and used solely for the requested verification.
Disclosure may occur only where required by applicable law or strictly necessary in connection with a potential alert.

9. Intellectual Property

All materials provided by the client remain the client’s property.
The client authorizes ArtCheck to use images and descriptions solely for purposes related to the documentary verification service.

10. Client Representations

The client represents and warrants that:
• they have lawful possession of the artwork or a legitimate interest in requesting verification
• all information provided is accurate and complete
ArtCheck relies on the information supplied by the client.

11. Limitation of Liability

ArtCheck performs its services with professional diligence and in good faith.
However:
• ArtCheck does not guarantee the completeness of external databases
• does not guarantee the absence of unrecorded events
• does not guarantee the absence of future claims
To the fullest extent permitted by applicable law:
ArtCheck’s total aggregate liability arising out of or relating to a specific verification service shall be strictly limited to the amount actually paid by the client for that specific service.
Under no circumstances shall ArtCheck be liable for:
• indirect damages
• consequential losses
• loss of profit
• loss of opportunity
• reputational damage
• business interruption
• decisions made by the client or third parties in reliance on the Report

12. Force Majeure

Events beyond the reasonable control of ArtCheck, including technical disruptions, database unavailability, or governmental measures, may delay or prevent performance without liability.

13. Amendments

ArtCheck reserves the right to update these Terms and Conditions.
The version published on the website at the time of service request shall apply.

14. Governing Law and Jurisdiction

These Terms and any dispute arising out of or relating to ArtCheck services shall be governed by the laws of Spain.
Any dispute shall be subject to the jurisdiction of the competent courts of Spain, unless otherwise agreed in writing.

15. Severability

If any provision is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

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Privacy info

Privacy Policy – ArtCheck Provenance Verification

1. Data Controller

The data controller is:
ArtCheck – Provenance Verification Founder: Dr. Luca Sasdelli Email: privacy@artcheck.art
ArtCheck processes personal data in accordance with Regulation (EU) 2016/679 (GDPR) and applicable national laws.
In certain cases, ArtCheck may also act as a data processor on behalf of the client, pursuant to Article 28 GDPR and based on a specific agreement.

2. Categories of Personal Data

ArtCheck may process the following categories of data:
• Identification and contact data: name, surname, email, phone number, company/organization
• Artwork-related data: descriptions, images, dimensions, serial or edition numbers, labels, stamps, provenance documentation, transaction history
• Event or illicit-related data: information concerning theft, loss, spoliation, seizure, or insurance claims
• Data collected from third parties: information obtained from archives, databases, authorities, market operators, and publicly available sources
• Technical data: IP addresses, system logs, cookies, and similar technologies ArtCheck does not generally request or process special categories of data (Article 9 GDPR). Any criminal or judicial data is processed only where strictly necessary and within legal limits.

3. Purposes and Legal Bases for Processing

Personal data is processed for the following purposes:
• Performance of pre-contractual and contractual obligations handling inquiries, engagements, and provenance verification activities
• Legitimate interest of the controller preventing legal risks in the art market, conducting provenance checks, protecting the rights of clients and third parties, ensuring system security
• Compliance with legal obligations including cooperation with competent authorities
• Consent of the data subject for informational or marketing communications, where applicable
The legitimate interest pursued by ArtCheck is based on ensuring transparency and security in art transactions and is balanced against the rights and freedoms of data subjects.

4. Data Collection Methods

Personal data may be collected:
• directly from the data subject
• from authorized third parties, including authorities, law enforcement, insurance companies, experts, archives, databases, and public sources
Where personal data is not obtained directly from the data subject, ArtCheck provides information pursuant to Article 14 GDPR where possible. Where this proves impossible or would involve disproportionate effort (for example, in historical research contexts), processing is carried out in accordance with applicable legal provisions.

5. Recipients of Data

Personal data may be disclosed to:
• judicial authorities and law enforcement agencies
• insurance companies, experts, archives, databases, auction houses, and art market operators
• IT service providers (hosting, email, document management), appointed as data processors
• other third parties where necessary for the performance of the engagement
Personal data is not sold.

6. International Data Transfers

Personal data may be transferred to countries outside the European Economic Area.
In such cases, ArtCheck ensures that transfers comply with Articles 44 et seq. GDPR, through:
• adequacy decisions of the European Commission
• Standard Contractual Clauses (SCCs)
• additional safeguards where required
Further information on transfers and safeguards is available upon request.

7. Data Retention

Personal data is retained only as long as necessary for the purposes for which it was collected:
• provenance verification files: up to 10 years from the end of the engagement, unless longer retention is required for legal defense or compliance purposes
• administrative and accounting data: as required by law
• technical data and cookies: as specified in the Cookie Policy

8. Data Subject Rights

Data subjects may exercise their rights under Articles 15–22 GDPR at any time, including:
• right of access
• right to rectification
• right to erasure
• right to restriction of processing
• right to data portability
• right to object, in particular to processing based on legitimate interest
• right to withdraw consent
Requests may be sent to: privacy@artcheck.art
Data subjects also have the right to lodge a complaint with a competent supervisory authority.

9. Data Security

ArtCheck implements appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including:
• access control systems
• encryption where appropriate
• data segregation
• auditing and monitoring procedures

10. Cookies and Similar Technologies

The website uses technical cookies and, subject to consent, analytics and marketing cookies. Users may manage their preferences via the cookie banner or browser settings.
Further details are available in the Cookie Policy.

11. Mandatory Data Provision

Providing the data necessary for the performance of the requested service is mandatory. Failure to provide such data may prevent ArtCheck from carrying out the requested verification.

12. Minors

ArtCheck services are not directed to minors, and ArtCheck does not knowingly collect personal data from minors.

12. Updates

This Privacy Policy may be updated to reflect legal or operational changes. The current version is always available on the website.
Last updated: 07/04/2026